Privacy policy and cookies

Privacy policy and cookies

Protecting your personal information

Privacy Policy for the University of Cambridge alumni and development websites and all their subdomains (‘our/the site’) at alumni.cam.ac.uk, campaign.cam.ac.uk, and secureca.imodules.com

1. How you can use the password protected area of the site

Personal Information

Your ‘Account’ is where you can enter, manage and update your data and email preferences. You may also choose to provide optional details, such as maiden name, nickname, occupation, company, partner's name, photos, personal web page, personal comments, etc.

You may wish to share some or all of the information held in your Account with other site members. In time you will be able to do this via your ‘Public Profile' page. The only information that is automatically displayed on your Public Profile page when the directory functionality becomes available will be your preferred name, surname or maiden name, matriculation year and College. Additional information fields from your Account, plus comments, other personal information and photos etc, will appear only if you have opted to provide those items. You will be able to manage this via the 'Update My Public Profile' section, by clicking on the pencil icons by your information. Currently no other members of the password protected site are able to view your details.

Public Forums

This site makes chat rooms and message boards available for every group featured on the site. Your first name/preferred name and last name will be displayed during chat sessions or when you post something in the message boards. This site does not monitor the chat rooms unless we receive a request to do so by a member via emailing website@alumni.cam.ac.uk.

Any additional information you choose to submit in these areas may be considered public. To protect yourself from unwanted spam or other unsolicited or unwanted communication, you are advised against providing personally identifiable information, including e-mail addresses, postal addresses and phone numbers.

Photo Albums

Photo Albums allow you to upload and share your pictures with your friends and fellow users. You can also personalise your album by writing captions for each picture. Please remember that photos too must conform to our Acceptable Use Policy.

Sharing information within the alumni website

The general online directory is designed so you can find other alumni easily. For this reason, once the online directory is live you will appear in the directory with the information described in the Personal Information section (above). If you do not want to appear in the directory you can opt out upon registration or by accessing your Account. Eventually you will also be able to select the appropriate controls in your Public Profile section. You can also choose to share or hide other personal and contact information.

Choice

The site provides you with the following options when you first register as a user and can be changed at anytime thereafter:

  • to receive updates about this site and the groups you are registered with or to unsubscribe
  • to opt out of receiving emails from other site users by means of a checkbox in your Account (the default is that other users can use the website to send you emails, though your address will never be revealed to the sender until you reply)
  • to state what email updates, e-bulletins etc. you want to receive via your Account (under My Email Preferences).

Please be aware that even if you choose not to receive the update emails, we may still send you service emails about use of the site.

Full Opt-out

If you wish to opt out of the online system, please visit our FAQ pages. Please be aware that if you fully opt out, you will not receive e-bulletins. We plan to increasingly send communications via email, so you may miss out on future notifications if you fully opt out, e.g. event notifications. Please note that your details will still be held on the main alumni database in accordance with our Data Protection Statement unless you notify us otherwise.

Personally Identifiable Information

To help confirm your identity, this site's registration process may require you to provide authentication (such as your full name, address, email address, password, first College, a University-provided ID or number, date of birth, gender, city, province/state, country and/or postal/zip code).

Cookies

This site uses cookies – small text files that are placed on your computer by websites that you visit. These are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also allow websites to respond to you as an individual.

This site uses cookies to recognise you and allow you to automatically log in without re-entering your username and password each time you visit. The cookies are encrypted and do not save any Personally Identifiable Information or Personal Information about you. If you do not enable cookies, you can still use the site but you will be required to enter your password each time you visit. If you enable cookies you can block or remove them at any time using the settings in your browser. If you block cookies, this may prevent you from taking full advantage of our website.

The table below explains the first party cookies features that our site may use depending on active services and actions by website visitors.

Name

Purpose

Expiration Time

Persistent

Created before or after imodules login

ses_*

Session ID, required by the website to track your session.

End of session

No

Before

adaptive_image

Stores the pixel width of your display to allow the website to serve optimised images depending on your device.

End of session

No

Before

has_js

Records whether or not your browser has JavaScript enabled.

End of session

No

Before

cookie-agreed-en

Records whether or not you have accepted cookies, in order to display the cookie information popup to visitors of the site that have not seen it.

Three months

Yes

Before

AL_LastUpdated

Used for autologin, "Remember me" option on the iModules login page.

End of session

No

Before

MC

Used to cache a users encrypted sub-community membership.

End of session

No

After

RC_[GroupChain]_[Muid]

Used to cache a users encrypted roles.

End of session

No

After

DJW2[SiteId]

Used for Cms Authentication, stores encrypted admin rights.

End of session

No

After

DJWAID2[SiteId]

Used for Cms Authentication, stores encrypted admin identification information.

End of session

No

After

imod_fb_sso

Used for iModules Facebook integration: "lets imodules know facebook user is logged in"

End of session

No

After

imod_fb_sso_do_logout

Used for iModules Facebook integration, the existence of this cookie logs users out of FaceBook.

End of session

No

After

.ASPXAUTH

Used for authentication in iModules v3 Login system known as Member Sessions, authentication cookie.

One hour

No

After

CSID_PRM_[SiteId]

Used to track what email marketing message lead to user actions on iModules site, such as donations and event registrations.

Two Weeks (this well become end of session in the near future)

Yes

Before

WOL_LastUpdated

Used to store the last refresh time for Who's online per member.

End of session

No

After

CasLoginRedirectUrl

Used to store the redirect url for iModules CAS solutions.

End of session

No

After

[FacebookApiKey]_user

Used to mange Facebook user information.

End of session

No

After

[FacebookApiKey]_session_key

Used to mange Facebook user information.

End of session

No

After

IModLI

Used to store login notification messages.

End of session

No

After

CLS[SiteId]

Used to store a Cms admins password last changed and reset next login dates.

End of session

No

After

imodcssoption

Used to store a users temporary editor preference of site or default editor styles.

End of session

No

After

SelectedMonths[GroupId]

Used to store what month is selected on the dashboard for printing and emailing.

End of session

No

After

SelectedTier[GroupId]

Used to store what Client Tier is selected for comparison on the dashboard for printing and emailing.

End of session

No

After

Year_[GroupId]_[Comparsion1]

Used to store what Year is selected for Comparison on the dashboard for printing and emailing.

End of session

No

After

Year_[GroupId]_[Comparsion2]

Used to store what Second Year is selected for Comparison on the dashboard for printing and emailing.

End of session

No

After

ApprovedOldBrowser

Used to indicate a browser is supported by the public blogs system.

End of session

No

Before

[ReportPage]

Used to store what charts are loaded in Email Marketing Reporting system.

End of session

No

After

linkedin_oauth_[LinkedInApiKey]

Used in iModules Co-Registration integration with LinkedIn.

End of session

No

After

imod_oid_state

Used in iModules OpenId integration.

End of session

No

After

IMOD.NET_SessionId

Used for iModules authentication.

End of session

No

After

CT

Used to verify a user has cookies enabled before accessing a iModules site.

End of session

No

Before

classifieds_state

Used to store the users Classifieds search state - page, sort, search sql.

End of session

No

Before

iModPollsCycle.[PollSettingsId]

Used to store the current Poll index in a cycling poll

End of session

No

Before

iModPolls

Used to hold poll responses.

End of session

No

After

ciuid_[FormId]

Used to hold the commerce instance id for a member making a purchase.

End of session

No

Before

DBMS_RETURNURL_[FormId]

Used to specific the return url for a user after they have submitted a form.

End of session

No

After

Most web browsers allow some control of most cookies through browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org

Google Analytics

This site runs Google Analytics, which uses four cookies for tracking visitors to the site.

  • These cookies store information about what time the current visit occurred, whether the visitor has been to the site before, and what site referred the visitor to the web page.
  • No data specific to any identifiable user is retained, and we do not share our data with any other Google services.
  • With the values gained from these cookies Google Analytics can interpret journeys through our website content, give us information about how people use our site and so present an opportunity to improve it.
  • Due to shortcomings in Google Analytics the cookies for www.cam.ac.uk are returned to any web site in .cam.ac.uk. We believe that the Google Analytics code on these other sites will ignore these extra cookies.
  • Google Analytics information about privacy and cookies may be found at http://www.google.com/analytics/tos.html and https://developers.google.com/analytics/resources/concepts/gaConceptsCookies.
  • As a user you may opt out of the process Google Analytics uses to collect traffic log data (should your web browser be compatible). Google provides a browser add-on that enables a user to opt out of receiving Google Analytics cookies - http://tools.google.com/dlpage/gaoptout.
Cookie Returned to Function Duration
__utma alumni.cam.ac.uk Google Analytics Persistent for 2 years
__utmb alumni.cam.ac.uk Google Analytics Persistent for 30 minutes
__utmc alumni.cam.ac.uk Google Analytics Current browsing session
__utmz alumni.cam.ac.uk Google Analytics Persistent for 6 months

Crazy Egg

This site also uses the Crazy Egg service to record the location of individual clicks on the website. This information is used to identify the most heavily clicked areas of the website, but also where users expect to be able to click. Using this information we have already been able to make a number of usability improvements to our site, and we will continue to do so in the future. Click data is recorded anonymously. Crazy Egg also provides us with other insightful information which we use in the same way. In order to record this information we set one cookie on your computer to identify whether you are a returning visitor.

Cookie Returned to Value Duration
is_returning cam.ac.uk 1 or 0 Persistent for 5 years

If you would like to opt-out of Crazy Egg tracking, please see their easy-to-follow op-out instructions.

Third Party Cookies & Embedded Services

Google Maps

Navigating to a page that contains an embedded Google Map will set cookies on your computer from ‘google.co.uk’:

Name Purpose Expires
khcookie Stores a unique identifier End of session
NID Stores a unique identifier After approximately 6 months
PREF Stores a unique identifier End of session
testcookie A test cookie that stores the value '1' (multiple instances may appear) End of session

Please refer to Google’s Privacy Policy for more information.

Issuu

We use the Issuu document reader to provide an interactive experience for reading documents on our website. When you visit a page containing one of these readers the following cookies will be set on your computer:

Set by Name Purpose Expires after
quantserve.com mc Related to advertising through the ISSUU reader Approximately 18 monts
issuu.com iutk Related to the ISSUU reader Approximately 10 years

Please see Issuu's privacy policy for more information.

YouTube

We will occasionally embed YouTube videos in the website to provide a more engaging user experience. Where possible we will use a 'privacy enhanced' embed which will not set any cookies until the media is played. When the media is played, or this embed could not be implemented, the following cookies could be set on your computer:

Set by Name Purpose Expires
youtube.com PREF Stores information about your visit and your Flash player version After approximately 2 years
youtube.com VISITOR_INFO1_LIVE Stores unique identifier related to information about your visit After approximately 8 months
youtube.com YSC Stores unique identifier related to information about your visit End of session
doubleclick.net test_cookie Tests whether it is possible to set a cookie on your browser; related to advertising  

Please refer to Google’s Privacy Policy for more information.

Facebook

Occasionally, you may be able to comment on pages on the website using your Facebook account. You can find out information about Facebook’s cookie policy here: https://www.facebook.com/help/cookies

Addthis

Addthis allows you to share pages from this site via a variety of social networks. You can find out information about Addthis’s privacy policy here: http://www.addthis.com/privacy/privacy-policy

Twitter

This site may occasionally use Twitter feeds. You can find out information about Twitter’s privacy policy here: https://twitter.com/privacy

ShareThis

The ShareThis service provides links to share our website's content on social media. Pages which use this service set the following cookies on your computer:

Set by Name Purpose Expires
sharethis.com __stid Stores unique identifier related to information about your visit After approximately 1 year
sharethis.com __uset Stores 'yes' or 'no' After approximately 1 day

More information can be found in ShareThis' privacy policy.

2. How we may use your information

Service Management

We use the information we collect to provide services and features to you, to measure and improve those services and features, and to provide you with customer support. We may use the information to prevent activities which might breach the conditions of use of our site. We also use a variety of technological systems to detect and address anomalous activity and screen content to prevent abuse such as spam. This may on occasion result in a temporary or permanent suspension or termination of some functions for some users.

Suggesting services

Unless you have told us otherwise, we may use your information to make suggestions that may be of interest to you. For example, if you do not supply a @cantab.net email address, we may suggest that you sign up for your email for life. Any suggestions will be from the University of Cambridge or those who supply our services and administered by Development and Alumni Relations.

Site activity

The online system records some of the actions you take when you interact with the alumni site such as adding connections (including joining a group or adding a friend), creating a photo album, making a donation, or attending an event etc. We might log these actions for example when you provide information or content to us or share a video. When you access the alumni site from a computer, mobile phone, or other device, we may collect information from that device about your browser type, location, and IP address, as well as the pages you visit.

3. How we protect your information and credit card transactions

We use technical and organisational security measures to keep your information secure. This site utilises industry standard Secure Sockets Layer (SSL) servers to encrypt your information to any online financial transactions, if you choose to use our site for this purpose. These transactions are managed by specialist contractors. Shortly after a purchase or refund is processed, you will receive a confirmation via email. You are advised to print out and save a copy of the order confirmation for verification necessary to request refunds or resolve any disputes.

But bear in mind that there are risks inherent in sharing information. Although we allow you to set privacy options that limit access to your information, please be aware that no security measures are perfect or impenetrable. We cannot control the actions of other users with whom you share your information. We cannot guarantee that only authorised persons will view your information. We cannot ensure that information you share will not become publicly available. We are not responsible for third party circumvention of any privacy settings or our security measures. You can reduce these risks by using common sense security practices such as choosing a strong password, using different passwords for different services, and using up to date antivirus software.

4. How we share information

The password protected area of the site is partly about sharing information with others while providing you with settings that you can use to restrict other users from accessing your information. We share your information with third parties in accordance with our Data Protection Statement.

Facebook Connect

For those of you with a Facebook account, in time your alumni log in and Facebook identity can be easily connected with a single login option. If you choose to set up Facebook Connect, you must manually authorise the site to receive your Facebook credentials and allow access. The only piece of data shared between the site and Facebook is the Facebook ID, used for matching the two accounts. You can revoke this permission at anytime.

If you choose to enable this feature, future logins to the site can be done via a Facebook login. If you are already logged into Facebook when visiting the site, you will be automatically logged in.

You will also have the option to publish certain activities on the site eg signing up to an event, posting to your Facebook newsfeed.

Please note this feature is not currently available on the site.
Cantab.net

We work with Aluminati Network Group to provide an alumni email for life service.

Privacy Policy: http://www.cantab.net/content/misc/privacyPolicy.php

Terms and Conditions: http://www.cantab.net/content/misc/termsAndConditions.php